Job Opportunities

Job Title: Bookkeeper
Reporting to: Library Director and Board of Trustees
Salary and Benefits: Competitive wage commensurate with qualifications
Hours: 5-10 hours per week
Location: Office space as assigned in organization’s building

Purpose of the position:

The bookkeeper supports the fiscal and human resource management of the library by maintaining financial records of the organization and producing standard and custom reports of financial activity and administering employee benefits.

Responsibilities & duties
▌Financial Records –
processing payroll including paid time off accruals
• accruing and paying accounts payable, preparing checks for the Treasurer’s signature
• recording and depositing incoming funds from sources including gifts, fund drives and endowment proceeds as received from the donor database manager
• maintaining a general ledger with any subsidiary files as may be required
• generating financial reports, including a monthly Balance Sheet, Profit & Loss Statement, Cash Flow Report and a Budget to Actual Comparison
• maintaining all financial records in accordance with the policies set forth in the Accounting Manual of the library
• performing timely bank reconciliations and journal entries including accruals and depreciation when appropriate
• maintaining merchant services accounts and recording their receipts and expenses in coordination with the donor database manager
• assisting the CPA with the annual audit
• assisting with budget preparation
• maintaining adequate internal controls and confidentiality
• maintaining electronic and paper filing system to support financial records

▌Employee Benefit Administration –
• Using library policies, calculate paid time off accruals and maintain records
for individual employees including recording in payroll records
• Using library policies, administer disability insurance benefits by notifying
employees of legal status and maintaining records
• In compliance with regulation, maintain coverage and records for Worker’s
Compensation Insurance.


Essential Desirable
Knowledge of standard accounting
principles and procedures
Familiarity with non-profit accounting
principles and procedures
Knowledge of relevant legislation
and regulatory requirements
Knowledge of relational database
function and use
Working knowledge of relevant
accounting computer applications
or high aptitude for learning same
Knowledge of QuickBooks
Proficiency in MS Office and
electronic communication

Work experience & skills

Essential Desirable
Minimum two years full charge
bookkeeping experience
Nonprofit administration
Employee benefits administration Working with volunteer boards and
Experience in office procedures
and equipment use

Personal qualities & behavioral traits

Essential Desirable
Ability to be a team player while also working independently with minimal supervision Ability to initiate appropriate change and innovation while motivating others
Written and verbal communication skills that demonstrate clarity, courtesy and professionalism Enthusiasm for the mission of the library
Sound decision making, prioritization skills, ability to maintain confidentiality Ability to explain complex or narrowly specific ideas to a general audience
Conscientious with an eye for detail and accuracy  

Professional Relationships

With Purpose
1. Director and Board Treasurer To fulfill the stated purpose of the accounting manual
2. Library Staff To provide payroll and benefit services in accordance with library policy
3. Board of Trustees To provide financial and benefit information in accordance with governance needs